"2010 Summer in the City Music & Wine Festival"
Vendor Information & Application

The following will be provided by *Go Downtown Salem: 

• One 10’ X 10’ canopy booth

• Electrical service based on individual needs.

• One 8-foot skirted table

• Up to 2 chairs

• Listing in all printed materials

• Site map in advance

• Access to water service at no charge

• 24-hour security

• Clean-up, dumpsters and sanitation services at no additional charge

• Extensive publicity throughout the region promoting the festival

Fee: $300

• The vendor BASE Fee is the cost for a 10’X10’ booth, one skirted table, and for the Short Term Concessionaire Permit (STCP) for those who sell or generate revenue.
   

• The Short-Term Concessionaire Permit (STCP) is required by the City of Salem for all exhibitors who sell anything. The fee is already calculated into the Base Fee. Vendors just need to complete the form and submit it with their application.
   

• Food Vendors will be required to submit a Certificate of Liability Insurance meeting the standards set by the City of Salem at least 30 days before the festival.
   

• Food Vendors: A Marion County Health Department Permit is also required, and there is a fee. For additional information, contact the Health Department at 503-588-5617.
   

• Wine Vendors: Must complete a Special Event Winery or Grower Application and enclosed a separate check in the amount of $20, payable to the OLCC. All persons serving wine must hold a current service permit or attend a training class that meets OLCC requirements prior to participation at the Summer in the City Music & Wine Festival. OLCC requires proof of liquor liability insurances at a minimum of $300,000. All servers will offer a uniform (4) ounce pour per glass or (1) ounce pour per taste. Established prices will be determined. Sales by the sealed bottle or case are allowed. Vendors are responsible for complying with all applicable laws and regulations.
   

• All required fees are to be submitted with the application.

• Event Location: Downtown Salem, Oregon
  
  Dates: Saturday, August 9th
  Sunday, August 10th
  Hours: Saturday 12noon to 10:00pm;
  Sunday 10:00am to 8:00pm

Refund Policy:
The fee will NOT be refunded if a registered vendor does not participate or cancels.

Submission deadline:

• April 18. Full completed applications received after April 18 will be considered on a space available basis.

Guidelines, Rules and Regulations:

• Booth locations will be assigned by Summer in the City Music and Wine Festival.

• Vendor agree to hold Go Downtown Salem and Marion-Polk Food Share their officers, agency or employees harmless from any and all claims, causes of action and suits accruing or resulting from any damage, injury or loss to any person or persons including but not limited to persons whom the Vendor may be liable under any Worker’s Compensation Law and Exhibitor personally, for any loss, damage, cause of action, claims or suits for damages, including but not limited to loss of property, goods wares or merchandise caused by arising out of, or in any way connected with the exercise by the vendor of the privileges granted herein. “Hold harmless clause” includes the serving and sale of food items and any claims arising.

• No move-in, move-out will be permitted during festival hours. All items or supplies not in place before opening time must be hand-carried into the site, keeping the rights of the public in full consideration. Vehicles are not permitted to be parked by location.

• The vendor agrees to occupy exhibit space as assigned and to be open and staffed during all regular festival hours.

• Vendor shall be required to have any and all business licenses and other permits needed for the conduct of business.

• Vendor shall promptly remove all displays, merchandise, debris and other materials at the close of the Festival and shall leave the area as nearly like it was as at the time of move-in as possible.

• Vendor agrees to abide by all state and local regulations, including fire regulations.

• Beverages and Food may only be sold by approved vendors and the Summer in the City Music and Wine Festival.